A board governance tool will assist in automatising manual tasks like collating meeting minutes and scheduling agendas and minutes. It will also allow directors to share discussions and documents as well as track the progress of tasks and allow legally binding electronic signing of board decisions. It will also aid in preparing boards for their next meeting by highlighting issues that need to be addressed, and granting them access to reports and proposals, and other pertinent information.
A great digital board manager will include features such as:
Boardbook’s portal for board members is an active fully digital tool. It includes a meeting scheduler that optimizes attendance. The Chair and CEO can agree on the date to issue papers, to hold meetings to present to the Board and to set an agenda. It also comes with an electronic document repository that lets you save important documents such as meeting minutes. It will also include a variety of tools for communication such as chat and discussion forums with 1:1 and find this group communications channels and an annotation tool that allows users to highlight or make comments on any file uploaded to the board book.
Diligent, a cloud-based software solution encompasses all aspects of a meeting, which includes the collection of materials, the setting of agendas, the minutes, and the uploading of board documents to a workflow prior a meeting. It also gives directors access to a private space where they can talk about and upload documents. They can add annotations to files and upload personal notes and communicate in many ways, including one-on-one discussions with groups or members. It utilizes strong browser security to ensure that your data is safe and adheres to strict security policies.