If it’s for board meetings or for the whole organisation, the board portal software can aid you in working faster and smarter. With a single, easy-to-use tool, you can simplify and streamline agendas for board meetings, create accurate www.highgatehillhouseschool.co.uk/best-data-room-service-data-management-contract-management-and-risk-management minutes of meetings, and more.
Determine the specific needs of your board. Security is a key factor in the adoption by boards of online tools for managing your board. Board documents that are shared via email or using free versions of software such as Dropbox pose significant risks for data breaches as well as unauthorised access. Board members and corporate secrecy also are looking for efficiency gains by using an easier and more secure method of managing and sharing information.
Assess the features of the available solutions using tools like SelectHub’s Board Satisfaction Rating. This tool provides an average score based on reviews from recognized review sites for software. Alternatively, you can create an evaluation team consisting of board members (chairs and administrators) to look for the most effective or well-known solutions that address their pain points. To maximize the net benefit, the evaluation process should include the entire cycle of board meetings.
Examine the availability of key functionality, like agenda building and planning tools as well as document storage with an unlimited amount of space for meeting papers and other corporate documents, board book templates, e-signatures, discussion and chat functions, and direct communication channels with directors. Check if the solution is compatible with third-party software and top calendar applications to simplify meeting scheduling and document collaboration.