Posted: October 23, 2023

Secure Email For Exchanging Confidential Documents

Email is a quick and convenient way to communicate with clients, colleagues and other business associates. Security concerns arise when you exchange confidential documents via email. Emails are easily snatched up or sent to the wrong recipients and it becomes difficult to safeguard privileged information and keep it confidential. This could expose a company to a myriad of risks, such as reputational and legal damage.

When it comes to email security, the level of protection you receive is determined by your email provider and the extent to which you adhere to cybersecurity best practices. Some services, such as Gmail and Office 365, provide built-in encryption that helps protect attachments and emails. Other services, such as Proton Mail offer a peer-to-peer encryption solution that keeps your messages secure and private.

Another way to protect emails is by using a password-protected file. This means that the person receiving the email must open a link within the email and then enter the password to read the contents of the message. It’s a good idea share this password using an encrypted method of communication such as a text message or a phone call to ensure that the recipient knows that they have the password prior to opening the email.

Another option is to use a document workflow software that lets you securely create documents, collaborate on and share confidential documents. PandaDoc is an excellent example of a software that’s simple to use, but also secure, allowing you to erase sensitive data from emails, documents and PDFs.