Secure Data Management is a process that involves setting up company guidelines and standards to maintain the integrity and security of data over time. This includes limiting data access by using passwords, strong encryption tools, and requiring two-factor authentication for all logins. It is also about ensuring that databases are set up with best practices in mind to prevent attacks, minimize loss in the event of breaches, and make it easier to understand what data was compromised.
It is important to remember that this is a process and that companies should make it a top priority to follow the guidelines always or risk being held accountable for the consequences of being irresponsible with customer data. This could lead to lawsuits, bad publicity, and even the chance loss of customers who have switched brands in the aftermath of the data breach.
Step 1 – Inventory all users and categorize them – This involves defining all the groups of users that require interaction with the system and then defining what their rights as a basic be. It doesn’t need to be a precise science however, it should be as granular as is possible to ensure that access controls don’t become too vast and useless.
After this is completed after which it is necessary to create a chain of custody for all interactions with the system as well as any changes to data. This will aid in defending any future lawsuits and will provide peace of mind for those who are worried about their personal information being shared with unauthorized parties.